Assistant Facilities Manager

Company: myGwork
Location: Kirkland
Posted on: November 22, 2022

Job Description:

How we support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits
  What this job involves-
  
  Site and Vendor Management:
  
  • Manage the site in accordance with all agreed policies, procedures and contract scope.
  • Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.
  • Support the sourcing SME and area/site managers through the vendor contract procurement process
  • Ensure all vendors are in compliance with contract and all insurance requirements are met
  • Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.
  • Coordinate internally with other teams which may include fitness, food services, security and capital projects.
  • Support the site and area manager in the implementation of short and long-term projects for the client.
  • Any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety, reception and mail services
    Client Relationship Management:
    
    • Proactively develop and manage client relationships ensuring that expected service levels are achieved.
    • Comply with all requirements of the client contract and meet or exceed key performance indicators.
    • Deliver an exceptional quality of service to the client, as reflected by client feedback.
    • Support the implementation of innovative programs and processes that reduce short and long term operating costs and increase productivity.
      
      Finance Management / Cost Control / Profitability:
      
      • Assist the area/site manager to achieve or exceed financial targets and key performance indicators.
      • Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.)
      • Manage vendor purchase orders, invoices, and payments
      • Help to develop and approve the annual capital plan for each building, interfacing closely with the client
      • Actively support an environment of teamwork, co-operation, performance excellence and personal success.
      • Proactively manage the site operations team
      • Participate in performance management program, and personal development planning
      • Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements
        
        Leadership/Staff Management
        
        • Lead, manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of extraordinary events
        • Provide excellent onboarding, training, and team building
        • Actively support an environment of teamwork, co-operation, performance excellence and personal success
        • Participate in the individual performance management program and personal development planning for members of the team
        • Align with facilities leadership team as a manager and act in a manager capacity for anything at the site/s
        • Act as an ambassador for JLL, adopting and maintaining the firms core values of Teamwork, Ethics and Excellence
          
          Sound like you? To apply you need to have:
          
          • Associates or Bachelors degree in Facilities, Property, Business or related field desirable.
          • Minimum 2 years of supervisory experience in facilities management or related field.
          • Proficient in a range of information technology tools and platforms.
          • Strong analytical, organizational and presentation skills.
            #LI-KS8
            #LI-Onsite
            #ZJLL
            
            Location:
            
            On-site -Bothell, WA, Kirkland, WA, Redmond, WA
            
            If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
            
            About JLL -
            
            Were JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
            
            Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
            
            Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
            
            JLL Privacy Notice
            
            Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
            
            For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
            
            For additional details please see our career site pages for each country.
            
            For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .
            
            This position may require you to be fully vaccinated against COVID-19. If required, youll be asked to provide proof that youre fully vaccinated upon your start date. Youre considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
            
            Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. This employer is a corporate member of myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals, students, inclusive employers & anyone who believes in workplace equality.

Keywords: myGwork, Kirkland , Assistant Facilities Manager, Professions , Kirkland, Washington