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Real Estate Assistant

Company: Compass
Location: Kirkland
Posted on: May 24, 2023

Job Description:

Our growing Real Estate practice is looking for a high-energy, detail-oriented, part-time Real Estate Assistant

Top Producing Residential Real Estate team, committed to providing first-class buying and selling experiences for our clients seeks a highly motivated, full-time Real Estate Assistant for immediate hire. The ideal candidate thrives in a fast-paced environment, works well under tight deadlines, and is impeccably organized with meticulous attention to detail. Must have direct experience working in the real estate industry, preferably supporting a top-producing broker and/or team. Wide-ranging duties vary from business development and prospecting, sales, market research, administrative tasks, and client-facing activities. There's never a dull moment!

You are an excellent communicator who can seamlessly juggle multiple projects and you understand the importance of maintaining (and improving) efficient systems and processes.

This is primarily a back-office role but will require interaction with buyers and sellers as noted in the job description.

If you fit these qualifications and enjoy working with a fun, driven, energetic team We look forward to hearing from you!


--- $25,000.00 annual base salary with the potential to earn bonuses based on performance and experience.
--- Will be provided with a company laptop computer and workplace essentials.

General team activities:
--- Attend weekly sales team meeting
--- Participate in ongoing training opportunities in-office and offered through our training department

Database / CRM Management:
--- Manage CRM system/lead generation
--- Develop and distribute a monthly email newsletter
--- Manage client birthday cards, referral gifts, anniversary, and closing gifts
--- Keep buyer/seller/ Dropbox files cleaned up

Property-specific marketing:
--- Working with our marketing team, create and design flyers, postcards, as well as any other marketing materials
--- Coordinate agent marketing videos and property videos on website(s), blog(s), social media, and client database email campaigns
--- Create feature cards when needed
--- Coordinate property photos, staging, repairs, and cleaning
--- Acquire vendor estimates and coordinate repairs/upgrades on homes getting ready to be listed
--- Coordinate catering for Broker's Opens
--- Arrange closing gifts/work on making this personal and special/specific to each client
--- Arrange closing gifts on our listings as well. We want the process of turning over each of our listings to be a phenomenal experience
--- Send out social media and email blasts for all listings

Listing-specific duties:
--- Prepare Listing documents
--- Route listing paperwork to the office
--- Order preliminary title report
--- Input listing into NWMLS (and/or coordinate with office staff to do so)
--- Upload photos to MLS (and/or coordinate with office staff to do so)
--- Upload supplements into Matrix (and/or coordinate with office staff to do so)
--- Synchronize Supra Keybox
--- Input broker's opens and open houses
--- Complete contact information sheet
--- Request installation and removal of yard sign(s)
--- Prepare comprehensive Buyer information package and prep weekly email format for team
--- General weekly updates for sellers
--- If licensed: Participate in In-person showings of all listings (as all of our listings are by appointment only, accompanied by the listing agent and/or assistant)

Lead Development / Database management / Listing opportunities:
--- Mine database for listing opportunities
--- Designate at least 10 contacts per day for the team to contact
--- Manage flow system

--- High school or equivalent (Preferred)
--- Customer service: 1 year (Preferred)

Specific Requirements:
--- Ideally 2+ years of experience in the real estate industry, preferably in a support or assistant role
--- Superior customer service and communication skills
--- Highly proficient in MS Office (Word, Outlook, Excel, Publisher)
--- Strong market and financial analysis skills
--- Reliable vehicle
--- Current/active WA state Real Estate license is required

Desired Traits:
--- High-energy self-starter who can think and work independently
--- Quick study
--- True desire to obtain in-depth knowledge of the residential real estate industry
--- Ability to shift priorities, tasks, and projects with little notice
--- Must be seeking a long-term career opportunity

About Company:
Compass is building the first modern real estate platform, pairing the industry's top talent with technology to make the search and sell experience intelligent and seamless.

Keywords: Compass, Kirkland , Real Estate Assistant, Other , Kirkland, Washington

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