Office Coordinator - Part Time

Company: CrowdStrike
Location: Kirkland
Posted on: May 29, 2023

Job Description:

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We're looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters - one team, one fight.

About the Role

The Office Coordinator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Coordinator is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

What You'll Do

• The individual will be the first point of contact for visitors, greeting and welcoming guests to the site, directing them appropriately and notifying company employees of the visitor arrival.
• Maintains security by following procedures; monitoring logbook, issuing visitor badges such as activation and biometric coordination
• Point person for maintenance, mailing, shipping, supplies, equipment, billing and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Orders supplies for the entire office; including but not limited to snacks/supplies for break area, Staples supplies, Fed-Ex & mail supplies.
• Coordinate with IT department on all office equipment
• Monitor and maintain office equipment in partnership with the facilities department (printers, shredders, etc.).
• Manage relationships with vendors, service providers and landlords, ensuring that all items are invoiced and paid on time
• Manage contract and pricing negotiations with office vendors and service providers.
• Provide general support to visitors
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Ensure office efficiency is maintained by carrying out planning and execution of equipment, procurement, layouts and office systems
• Ensure the results are measured against standards, while making necessary changes along the way
• Participate actively in the planning and execution of company events/parties/gatherings
• Organize and introduce new staff members to the office
• Monitor and maintain office supplies inventory
• Maintain a safe and secure working environment
• Adhere to CrowdStrike security platform. Work with security staff on badging and duo security implementation for new hires
• Manage and ordering office catering requests.
• Reservations (e.g. restaurants, shows, conferences).
• Managing budget
• Weekly reports
• Maintaining administrative logs
• Manage conference room scheduling and work effectively with meeting organizers to efficiently and effectively schedule meetings.Inquiry Management:
  • Receive incoming requests, prioritize, and communicate to staff.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Prepare responses to correspondence containing routine inquiries.
  • Assists with other related clerical duties such as photocopying, faxing, filing and collatingAdditional Responsibilities:
    • Assists with company local events & meetings (onsite/offsite conference room reservations, catering, decor, coordination, etc.).
    • Mailing and shipping items
    • Buying gifts and shipping/sending
    • Order office supplies
    • Building requests for office
    • Other duties and projects as assignedWhat You'll Need:
      • Proven office management, administrative or assistant experience
      • Knowledge of office management responsibilities, systems and procedures
      • Excellent time management skills and ability to multi-task and prioritize work
      • Attention to detail and problem-solving skills
      • Excellent written and verbal communication skills
      • Strong organization and planning skills
      • Proficient in MS Office#LI-AI1
        
        We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a diverse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the diversity of our people, we achieve our best work and fuel innovation - generating the best possible outcomes for our customers and the communities they serve.
        
        CrowdStrike is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Keywords: CrowdStrike, Kirkland , Office Coordinator - Part Time, Administration, Clerical , Kirkland, Washington